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1993-10-26
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What Job Summary? _________________
CONTENTS
I. DISCLAIMER OF WARRANTY . . . . . . . . . . . . . . . . 1
II. COPYRIGHT . . . . . . . . . . . . . . . . . . . . . . . 1
III. LICENSE . . . . . . . . . . . . . . . . . . . . . . . . 1
IV. TECHNICAL SUPPORT (HOW TO REACH ME) . . . . . . . . . . 2
Official Distribution Bulletin Boards . . . . . . . . . 2
V. INTRODUCTION . . . . . . . . . . . . . . . . . . . . . 2
VI. UPDATES, ORDERING METHODS, AND REGISTRATION FEES . . . 3
A. Verion 1 Updates Are Free . . . . . . . . . . . . . 3
B. Benefits of Registration . . . . . . . . . . . . . . 4
C. How To Order . . . . . . . . . . . . . . . . . . . . 4
D. Pricing . . . . . . . . . . . . . . . . . . . . . . 4
INVOICE & REGISTRATION FORM . . . . . . . . . . . . . . 8
VII. SYSTEM REQUIREMENTS . . . . . . . . . . . . . . . . . . 9
VIII. FILES WHICH MAKE UP THE PACKAGE . . . . . . . . . . . . 9
IX. RUNNING What Job Summary? FOR THE FIRST TIME . . . . 10
A. Documentation Files . . . . . . . . . . . . . . . 10
B. Using the Menus . . . . . . . . . . . . . . . . . 11
C. Quick Start . . . . . . . . . . . . . . . . . . . 11
X. FILE MANAGEMENT AND EXIT . . . . . . . . . . . . . . 11
A. Year-end Close-out . . . . . . . . . . . . . . . . 12
B. Rebuild Indices . . . . . . . . . . . . . . . . . 12
C. Making Back-up Copies of Your Files . . . . . . . 12
D. Restoring Files from a Back-up Copy . . . . . . . 12
E. Formatting Floppy Disks . . . . . . . . . . . . . 13
XI. DATA ENTRY ("JOBS") . . . . . . . . . . . . . . . . . 13
A. Entering New Jobs . . . . . . . . . . . . . . . . 14
B. Editing Existing Jobs . . . . . . . . . . . . . . 14
C. Job Codes . . . . . . . . . . . . . . . . . . . . 14
1. The Job Code Format (15)
2. How Many Jobs Can I Track? (15)
D. Dollar Amounts . . . . . . . . . . . . . . . . . . 15
E. Bid Date . . . . . . . . . . . . . . . . . . . . . 16
-i-
What Job Summary? _________________
XII. REPORTS . . . . . . . . . . . . . . . . . . . . . . . 16
XIII. PREFERENCES . . . . . . . . . . . . . . . . . . . . . 16
A. Settings: Back-up Method, Country, etc. . . . . . 16
B. Country setting . . . . . . . . . . . . . . . . . 17
C. Fiscal Year . . . . . . . . . . . . . . . . . . . 17
D. Defining your Printers . . . . . . . . . . . . . . 17
1. Default Directory for Laser Printer Soft Fonts ______________________________________________
(18)
XIV. HELP . . . . . . . . . . . . . . . . . . . . . . . . 18
XV. ERROR MESSAGES . . . . . . . . . . . . . . . . . . . 18
-ii-
What Job Summary? _________________
I. DISCLAIMER OF WARRANTY
THIS SOFTWARE PROGRAM AND DOCUMENTATION ("WJS") IS PROVIDED
"AS IS" WITHOUT WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED,
INCLUDING, BUT NOT LIMITED TO, THOSE CONCERNING MERCHANTABILITY
AND FITNESS FOR A PARTICULAR PURPOSE. BY USING WJS, YOU ARE
EXPRESSLY RELEASING ANGEL BABUDRO FROM ANY LIABILITY RESULTING
FROM THE USE OF THIS SOFTWARE AND DOCUMENTATION. YOU MUST ASSUME
THE ENTIRE RISK OF USING WJS. YOU ARE ADVISED TO TEST AND
SUPERVISE WJS THOROUGHLY BEFORE RELYING ON IT.
II. COPYRIGHT
WJS is owned and copyright (c) 1989-1992 by Angel Babudro,
all rights reserved. You may only use and/or distribute WJS
under the License terms below.
III. LICENSE
1. WJS is being distributed as Shareware, however, there
is a registration fee required for its continued use. License is
hereby granted for individual personal use and evaluation for an
unlimited time. Use and evaluation by businesses, corporations
or individuals in a commercial venture is limited to 60 days,
after which time the REGISTERED Edition of WJS must be purchased
or the use of Unregistered Edition of WJS must be discontinued.
2. You may keep as many backup copies of WJS as you wish.
The Registered Edition is limited to simultaneous use on the
number of computers indicated by your registration level. The
Unregistered Edition may be used on any number of computers. You
may share WJS with others in complete and unmodified form.
REGISTERED USERS may NOT distribute the separate file CONFIG.WDT
nor the font files ending in SFP and SFL.
3. You MUST NOT charge any fee or receive any consideration
for distributing the WJS files and you MUST NOT include WJS with
another business transaction (e.g., a hardware sale) unless you
have express written consent from the copyright holder, Angel
Babudro. You MAY charge a fee of not more than US$6 (six
dollars) for the disk and/or service of distribution.
-1-
What Job Summary? _________________
IV. TECHNICAL SUPPORT (HOW TO REACH ME)
Comments, criticisms, correspondence, witticisms, Christmas
cards, and vast quantities of unmarked bills are welcome here. If
you have questions or need help, just drop a note to me through
the mail or a BBS listed below. Registered users, vendors, and
sysops may contact me via telephone as well. Sysops and
shareware vendors please see VENDOR.DOC for distribution
information.
Mail Angel Babudro, "Organic Computer Wizardry",
PO Box 132, Paonia, CO 81428 USA
Phone (303) 527-6756 10am-6pm Mon-Fri Mountain Time
Official Distribution Bulletin Boards
On bulletin boards I use the first name "Angelo" since it
avoids gender confusion. Scan for the file name WJS*.* to locate
the latest version of WJS. All six of my software packages are
free downloads on these systems:
East Coast Excalibur, Central NY (315) 736-3792 USR Dual
My software can be FREQed from this board via
RBBS Net address A:954/401, FIDO Net address
1:26501, or ICN Net 91:315/101.
West Coast Researcher's, So Cal (805) 949-8151 USR Dual
Conference #136 is OrganicSftwr - enter "J;136"
before downloading, browsing for topics of
interest, and/or leaving messages to me.
My software can also be found on many of the nations larger
bulletin boards, such as Exec-PC and Channel 1.
V. INTRODUCTION
What Job Summary? is a tool to help you keep track of jobs _________________
for which you are contracted or sub-contracted. WJS gives you an
easy way to track a summary of your jobs; the estimating is left _______
entirely up to you. WJS then provides reports for the banker and
bonding company as well as to help analyze your work load.
WJS employs the standard 2-dimensional pull-down menu
system which is familiar to most PC and Macintosh users. All you
need to do is highlight your choice and press ENTER or just press
the highlighted letter of your choice. To back-up, press the Esc
-2-
What Job Summary? _________________
key. What could be simpler? I have designed WJS to be used
without a manual as much as possible. Do you think I have
achieved this goal? Your comments & criticism are appreciated.
The function keys I chose are the same as the Timberline
estimating package. If you are used to Timberline, the WJS
function keys will be second nature. If not, just watch the
bottom of the screen for the function keys to use.
Please feel free to contact me with comments, questions,
etc. I am available as a consultant and programmer if you would
like custom modifications to my software or if you don't have a
local "computer person." I may be a good answer man to call
before you pull your hair out. :)
VI. UPDATES, ORDERING METHODS, AND REGISTRATION FEES
I hope that you are so happy with WJS that registering will
be reward enough in itself, but I think it's more fun & exciting
to get something new. And so you shall! I do so much
programming on this machine of mine that there are minor updates
practically every week, so you will definitely get an updated
version. One day I realized that if I'm always updating my
software some people will want to wait for that day when it's
"done." So I thought, "Hey, wouldn't it be nice if software
publishers gave out free updates so you wouldn't have to wonder
when the best time was to register?" So I decided to do just
that...
A. Verion 1 Updates Are Free
When you register you will receive the latest version of
WJS plus the next two updates will be sent to you free of charge
(this does not apply to complimentary registrations). Following
the free updates you will receive notices of major updates in the
mail.
You can download updated versions from a computer bulletin
board system (BBS) or get a copy from a friend or shareware
vendor and over-write the old files with the new ones. The new
version will recognize your registration "stamp" in your
CONFIG.WDT file (which is NOT distributed with the Unregistered
Edition). If you can't find WJS on a bulletin board in your
area, tell a sysop you want it and give her/him my address and
BBS contact numbers; maybe s/he can get it for you (I've heard of
FREQing files; don't know what it is, though, so ask the sysop).
-3-
What Job Summary? _________________
If, for some reason, I must provide a new registration file
or if you want to get an update through the mail, I will provide
updates on disk for $5.00 plus the usual shipping costs (see the
Invoice below for shipping costs). Prices are subject to change,
but basically I want to cover all my costs with a small buffer.
You may also send me a disk with return postage & a return label;
I'll re-use the envelope and mail the update to you without
charge.
How often is WJS updated? At this stage I am releasing a
new version about every three months with a major update
happening every six to eight months. Most of the updating I've
been doing lately is refining the documentation and fixing bugs
with what's already there. If you find a bug, please let me know
about it (be as thorough and specific as you can, please) and I
will fix it and send you an update.
B. Benefits of Registration
1. You may order the complete manual, printed & 3-ring-
bound or on-disk/ready to print for your laser printer.
2. The 7-second pause at start-up will go away.
3. Technical Support: My 9-month-old son handles all the
tech support calls ;), but for everything else you will
have a real person (no automated phone systems) who is
100% knowledgeable about WJS whom you can contact with
questions, suggestions, comments, problems, etc.
4. You'll have helped one of the little guys -- someone who
isn't a huge corporation (for which you have my sincere
gratitude)
C. How To Order
U.S. customers please send cash, check, or money order.
Canadian customers please send cash or Canadian International
Money Order (CIMO). Customers in other countries please send
U.S. funds drawn on a U.S. bank. If you send cash use a
"security" no-see-through envelope and you may want to send it
via Registered mail, too.
D. Pricing
Registration with Disk -- A single copy costs $69. You will
receive the latest Registered Edition of What Job Summary? _________________
with automated installation, the latest version of this
-4-
What Job Summary? _________________
documentation on disk, and notification of updates. See
below for printed & video manuals.
Multiple Copies / Wholesale -- If you would like to resell What ____
Job Summary? or have multiple locations at which you would ____________
like to install WJS, you may receive a discount as follows:
- 2-4 disk copies on the same order 40%
- 5 or more disks on the same order 50%
Site License -- purchase one copy of WJS and add a Site License to
use it on as many computers as necessary at a single
location of a single business. Add the amount below to
your registration fee:
Up to 4 computers $30.00 per site
Up to 10 computers $70.00 per site
Up to 20 computers $125.00 per site
Any number of computers $400.00 per site
Manuals -- these are typeset with Ventura Publisher, printed on my
laser printer, and placed in a binder. Your copy is the
up-to-the-minute latest version. Each screen is shown and
explained, basic data base terminology is presented, and an
index is included to locate topics quickly. Although I
want people to have and use these manuals, I am concerned
about our planet hurting from deforestation, so I would
like to encourage people to only order manuals if
necessary. Experienced users will probably prefer the
concise docs provided free on disk. Purchasing multiple
copies or a Site License gives you the right to photocopy
the manual yourself, if you prefer, for the number of
copies purchased or number of computers licensed.
One copy $8.00
Multiple copies on same order $6.00 each
Video Manual -- I am creating a video manual for WJS so you can
learn by watching someone else do it. The video manual
will be available around June 1, 1993. I can provide tapes
in HiFi VHS, 8mm, or Beta formats. I'm going to start by
dubbing all the tapes myself and see how it goes; the
prices below are good until January 1, 1994. After this
date please contact me before ordering a video manual.
All formats have a standard audio track so they can be
played on any videotape machine, HiFi or not.
VHS HiFi, Beta HiFi, or 8mm PCM+HiFi $10.00
-5-
What Job Summary? _________________
Complimentary Registered Editions - I would like to give you a
complimentary registration if you will give me a bit of
marketing assistance:
1. Write a review of my software and post it on a bulletin
board, send me a copy of it showing the BBS's header and
the name and phone number of the BBS. Just give me your
honest praise and criticism in a decent review. Your
review will be most helpful to me if it mentions your
best & worst-liked features and any ideas you have for
improvement. This will help me decide the future of WJS ___
and for that help I will send you a complimentary
registered disk.
2. Upload a package to at least five public ("open") BBSs,
fill in the Complimentary Registration form below, and
I'll send you a complimentary registered disk. It's
nice if you upload to time-share systems, private
("closed") BBSs, or part-time BBS, but please do not use
these to apply for a complimentary registered edition.
3. If you are a consultant or other type of computer
professional and your recommendation leads to one or
more of your clients purchasing one of my packages, just
send me a note with your client's registration or have
them mention your name when they register. I will send
a complimentary registered edition or an update for
every registration you get for me. This is in lieu of a
multiple copy discount; I intend it for consultants who
choose not to deal with sales tax.
One complimentary registration per person or company. A
complimentary registration is just like a paid one - you can
upgrade it with a site license, purchase manuals, etc. It helps
when you send back disks to be re-used - even the envelopes can
be re-used. When you order a complimentary registration please
fill in the appropriate blanks below PLUS the Invoice so I know
what size disk you need, and please send me a couple of dollar
bills for shipping expenses.
I will promise these complimentary offers until at least
12/31/93 - after that date please check with me first.
-6-
What Job Summary? _________________
COMPLIMENTARY REGISTRATION APPLICATION
Date_______________
Please also fill in the Invoice on the following page (put
$0 for the disk). Include $2.00 for shipping within the U.S. or
the amount indicated for addresses outside the U.S. Remember to
order printed manual(s) if you so desire.
(__) Reviewed on (BBS name & number)____________________________
Include a copy of the review showing BBS header, please.
(__) I uploaded (archive name, like WJS12b.ARJ)_________________
to these five 24-hour public ("open") BBSs:
BBS Name Phone Number/Modem Type Sysop Name ________ _______________________ __________
1_______________________ ________________________ _______________
2_______________________ ________________________ _______________
3_______________________ ________________________ _______________
4_______________________ ________________________ _______________
5_______________________ ________________________ _______________
These offers subject to withdrawal or change at any time
without notice. All prices are subject to change without notice.
Vendors and bulletin board sysops please see VENDOR.DOC, and
sysops please also read SYSOP.DOC for special offers.
Angel Babudro "Organic Computer Wizardry"
PO Box 132, Paonia, CO 81428 USA
(303) 527-6756 Mon-Fri 10-6 Mountain Time
Please register the software you keep.
-7-
What Job Summary? _________________
INVOICE & REGISTRATION FORM
Your Name________________________________________________________
Company__________________________________________________________
Address__________________________________________________________
_________________________________________________________________
City_______________________ State/Prov_______ Zip code___________
Registration Registration & disk: $69 x qty _____ $_______
Multiple/ 2-4 disks -- deduct 40%
Wholesale 5 or more -- deduct 50% (_______)
Site License Up to 4 CPUs add $30; Up to 10 add $70
(add to above) Up to 20 add $125; Unlimited add $400 _______
Printed Manuals One copy $8; 2 or more $6 each
Qty _____ x $______ each = _______
Video Manuals __VHS __8mm __Beta $10 ea avail 6/1/93 _______
Shipping & Canada, AK, HI, VI, PR add $3 extra _______
Expenses Other countries add $9 per copy _______
** T O T A L ** $_______
Disk size & quantity [__] 3½" [__] 5¼"
Drive density [__] Low (DD) required [__] High (HD) okay
FDFORMAT/FDREAD [__] FDFORMAT extended densities okay
Printer make(s) & model(s)______________________________________
Which version are you using now?________________________________
Where did you get it (BBS name)?________________________________
WJS has been delivered to and accepted by customer. Upon
receipt of this paid invoice you will be sent the latest
Registered Edition disk and any options chosen above. Send cash,
cheque, money order in U.S. funds; Canadians send Cdn$ or CIMO.
CO residents add local sales tax. Mail this page with payment to
Angel Babudro, PO Box 132, Paonia, CO 81428 USA. Allow 1-4 weeks
for the latest version to land on your doorstep. Thank you!
-8-
What Job Summary? _________________
VII. SYSTEM REQUIREMENTS
Any PC-compatible computer with at least 300k of free RAM
should work fine, however a 286 or better and a hard disk are
preferred since WJS is a data base application which inherently
involves a lot of disk access.
WJS has been tested on MS-DOS 3.3 and 5.0. It should work
properly under PC-DOS or MS-DOS version 3.1 or later although I
recommend only 3.3 and 5.0 be used -- it's worth the money to
upgrade. WJS's operating speed is quite acceptable on an 8MHz
80286 computer. You will need about 240k of disk space for WJS
and its necessary files plus disk space for the information you
will enter. Any dot matrix printer should work fine. If yours
isn't on the list, try one of those that are - most use similar
codes, the biggest variant being font codes. If your printer
won't work with what is there, please tell me and your registered
edition (or update) will include your printer.
WJS can accommodate 26,000 jobs per year and each job can
have up to ten lines. WJS uses about 21k per line of data, so
you will need 21k to 210k of storage per 100 jobs entered
depending on the number of lines used. Data base applications,
such as this one, tend to access the disk frequently so it is
much better to use a hard disk, but WJS can run on a floppy. A
360k floppy disk will have room for about 300 lines of data.
VIII. FILES WHICH MAKE UP THE PACKAGE
What Job Summary? consists of the following files: _________________
WJS.EXE The executable file
WJS.HLP The help file
WJSDOCS.EXE Documentation (self-extracting archive),
contains:
WJS.TXT The ASCII file of this document [*]
WJS.WP WordPerfect 5 file of this document
to format for your printer [*]
READ.ME A file containing late-breaking news [*]
ORDER.FRM Order form for all of my software -- please
"TYPE ORDER.FRM > PRN" to print it
PRINTER.DAT Printer codes
SYSOP.DOC Special deals for sysops and co-sysops [*]
VENDOR.DOC Distribution information for vendors and
sysops [*]
-9-
What Job Summary? _________________
These are the files which make up WJS. If you distribute
evaluation copies to friends and bulletin boards please be sure
to include all of these files. Additional files will be created
in the same directory as you use the software. The files marked
with [*] can be deleted if disk space is a premium, but I ask
that you please keep ORDER.FRM on disk until you decide whether
or not to register.
Registered users -- please keep the file CONFIG.WJS only for
yourself as it contains your registration stamp. Share only
those files listed above.
IX. RUNNING What Job Summary? FOR THE FIRST TIME
If you received your copy of WJS on disk it has an
installation programme on it. Using INSTALL is faster than
setting up manually, and it won't change your AutoExec or CONFIG,
so I'd suggest:
1. Put the floppy in a drive
2. Type "d:INSTALL" where "d:" is your drive (e.g., "A:")
When INSTALL is finished it will offer to unpack included
archives. WJSDOCS.EXE contains the documentation files (see
below).
If you have received WJS from a bulletin board it should have
been extracted into its own directory. Then just type WJS to run
and type WJSDOCS to extract documentation files.
A. Documentation Files
WJSDOCS.EXE is a self-extracting LHARC archive (LHARC is
(c) 1991 by Haruyasu Yoshizaki). I am using LHARC to help WJS
fit on a 360k floppy without sacrificing documentation. WJSDOCS
contains two files: WJS.TXT and WJS.WP. To extract the
documentation just type "WJSDOCS".
If you have WordPerfect 5, just load WJS.WP. Instructions
for re-formatting are in a comment at the top of the document.
If you don't have WordPerfect or a way to convert the WJS.WP file
to your word processor, then use WJS.TXT which is an ASCII file
generated from WordPerfect for a "standard printer." Your
printer should be set to CR/CR (carriage return does NOT produce
-10-
What Job Summary? _________________
a line feed), which is the most common setting. If you see
double printing of titles change this setting.
After INSTALL is finished you can type "WJS" to start What ____
Job Summary?. The "WJS" command runs a batch file which merely ____________
changes to the proper drive & directory then runs WJS. You can
delete this file if you are using a menu or would rather type the
commands yourself.
B. Using the Menus
I have used what I understand to be an SAA-compliant
(Standard Applications Architecture, an IBM slogan) menu system.
Most folks know it better as the Macintosh or Windows menu
standard. Basically, there is a horizontal menu of choices --
File, Data Entry, etc. Under each of the horizontal choices is a
menu of functions pertaining to that item -- it is a two-
dimensional menu, in other words.
There are two ways to select an item from the main menu:
1. Press the letter which is highlighted in the option
description
2. Use the Up/Down/Right/Left arrows to highlight the
option you want then press ENTER (a.k.a. RETURN or CR).
Some menus do not have highlighted options. On these menus
you must use the arrow keys to highlight your choice then press
ENTER.
If you want to cancel an operation you selected, just press
the Esc ("Escape") key.
C. Quick Start
That's easy -- type "WJS" and press ENTER; press "P"
(Preferences) and go down the list of choices, setting each
screen as you see fit. There is a brief, on-line manual under
Help/Index for quick reference.
X. FILE MANAGEMENT AND EXIT
The choices under the File menu have to do with your system
set-up, file management, and ending the programme.
-11-
What Job Summary? _________________
A. Year-end Close-out
The purpose of this function is to remove jobs history from
the files, thus freeing up disk space. When you select this
option you a window will open with three fields to fill in:
1. Cut-off year (assumes current year minus 2) - All data
during or before this year will be erased from the
file.
2. Keep pending jobs on file - If you answer "Y" (Yes)
then jobs with a "P" (pending) status will be kept on
file, regardless of their bid date.
3. Report to printer - If you answer "Y" (Yes) then all
jobs which are removed from the file will be printed.
An audit trail, if you will.
B. Rebuild Indices
This function is provided in the event you ever have a
power outage or for some other reason the index files become
damaged. If you notice anything strange -- like dates are in the
wrong order, records are mysteriously missing, etc. -- just
rebuild the indices and they'll probably go away.
C. Making Back-up Copies of Your Files
File/Back-up protects your information by allowing you to
copy it to another disk. Using Preferences/Back-up you should
have decided how you wanted to perform a back-up -- using the DOS
COPY command, ARJ, LHARC, or PKZIP (the default is DOS COPY).
After you select File/Back-up you will see a summary window and
the system will pause for you to enter the back-up destination
(which is typically a floppy disk drive, but you may decide to
back-up to another hard disk, a network drive, etc.). All WJS
data files will then be backed-up to the destination disk and
directory using the method shown in the window.
Please see also the section on choosing a back-up method
under Preferences.
D. Restoring Files from a Back-up Copy
If you ever need to recover data files from a floppy disk
you made using the Back-up command (above), just place the floppy
disk in its drive, if applicable, and select File/Restore. The
-12-
What Job Summary? _________________
method used to restore the files will be the one specified on the
Preferences/Back-up window. The system will pause for you to
enter the source drive -- the one you used when backing-up, which
is typically a floppy disk drive, but may be another hard disk, a
network drive, etc. All WJS data files will then be restored
from the back-up copy to the WJS directory.
Please see also the section of choosing a back-up method
under Preferences.
E. Formatting Floppy Disks
This option is for those times when you have decided to
make a back-up copy of your data but don't have a formatted disk
handy or want to re-format a disk to check for any bad spots.
File/Format Floppies lets you format a floppy disk to your
computer's standard density without exiting WJS. By "standard
density" I mean that if you have a high density drive you can
only format high density disks (in other words, WJS doesn't pass
any parameters to DOS FORMAT). There is an exception to this:
If you have What Floppy Format? (WFF.EXE) available
somewhere in your DOS search path, WJS will automatically access
it for formatting floppy disks so you can format any kind of disk
using FDFORMAT. (You will receive a complimentary copy of the
latest version of WFF with your WJS registration. FDFORMAT is a
Freeware product by another author and can be found on my support
BBSs.)
XI. DATA ENTRY ("JOBS")
The Jobs menu of What Job Summary? lets you enter the data _________________
pertaining to your jobs. There are two data entry screens:
1. General job information (number, name, bid amount,
estimated cost, and bid due date)
2. Cost figures (bid amount, original estimated cost, cost
to date, billed to date, revised estimated cost)
NOTE: You must first create a job on the General
screen before you may access it on the Cost Figures
screen. New jobs can only be added on the General
screen.
-13-
What Job Summary? _________________
Notice the available function keys at the bottom of the
screen: F1 always saves and ends the current operation
(e.g., if you are entering a line of information for a job,
pressing F1 will save the line and end data entry for that
job). F2 always cancels the current operation without
saving (old values are restored) (e.g., if you are entering
changes to a line and press F2 the old data for the line
will be restored and data entry for that job will be
ended).
A. Entering New Jobs
While on the General screen press the Ins (insert) key.
The cursor will "jump" to the bottom of the window and wait for
you to start entering information. WJS will attempt to guess the
next job number based on the default job letter (defined on the
Preferences/Fiscal Year screen), the current fiscal year (defined
on the Preferences/Fiscal Year screen), and the last job number
on file for that letter & fiscal year. Press ENTER after each
item you enter. Use the up and down arrow keys to move between
the fields and the right/left arrows to move around within a
field.
B. Editing Existing Jobs
To change information on either the General Info or Costs
screen just highlight the line you want to change and press
ENTER. You can then change anything on that line except for the
job number (Job numbers are key items in the files and can't be
changed). If you must change a job number you will have to
delete and re-enter the information.
C. Job Codes
Each job must have a unique identification code. Each job
code may have one to ten lines of information. Each line may
have it's own status, dollar amount, and bid due date. This
allows you to group separate elements of a similar job together
under one job code. For example, let's say you are bidding on a
job that will take several years to complete and has been split
into four phases; you are bidding separately on each phase. When
you enter the job you can put a "Phase I" line, a "Phase II",
line, etc. and enter the dollar amounts, status, and bid date for
each phase. If you get two of the bids just mark those two
phases as "Y" (yes) and the other two as "N" (no).
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What Job Summary? _________________
1. The Job Code Format
Job codes are entered in the format "Ayy###" where "A"
is a letter used to segregate jobs (perhaps different
departments in your organization, different companies owned
by a larger corporation, or for different types of jobs),
"yy" is a two-digit year, and "###" is a job number from
000 to 999.
Using this format of job numbering gives WJS a simple
but effective and flexible means to separate jobs. If you
have no need to separate your jobs just make them all one
letter such as "A" or the first letter of your name.
When you add new jobs WJS will automatically supply the
next available job code based on the default job letter &
fiscal year entered on the Preferences/Fiscal Year screen.
You can type over this with a new job code as necessary.
2. How Many Jobs Can I Track?
The filing system used by WJS can store 5.5 million
records per file. Since each line is a record this gives
WJS a theoretical limit of 5.5 million lines of job
information, although even the fastest 486 would have
trouble with a file that large. (See System Requirements,
above, for disk storage requirements.)
Practically speaking, then, WJS is unlimited except by
your hard disk and computer speed. The rule of "Ayy###"
works well, but if you have more than 26,000 jobs per year
or if you need to have more than 1,000 jobs under a letter
then you can make up your own numbering scheme. A good
alternative would be to use a single digit year (Ay#### -
for example, J21001 for department J, year 1992, job #1001)
which would give you 260,000 jobs per year for ten years.
Whatever numbering scheme you use, remember that each job
must have a unique code.
D. Dollar Amounts
Enter currency figures without any symbols, such as commas.
The only non-numeric character allowed is a period/decimal point.
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What Job Summary? _________________
E. Bid Date
Enter the bid date in the form "mmddyyyy" (month/day/year).
For example, "01011992" is Jan. 1, 1992. The slashes are entered
for you. Be sure to fill in all numbers, even zeros -- "1192"
won't work for 1/1/92 -- enter "010192" instead.
XII. REPORTS
Rather than describing each report here, it makes more
sense for you to print a sample of each. Just highlight the one
you want, follow the instructions on the screen. The Status
Report has a sub-menu from which you must choose one or more
report options. The Work On-hand/Completed report has a sub-menu
for which one item must be chosen.
One note: I have chosen to use the extended graphics
characters (ASCII 127-254) rather than use the rather crude
vertical bars (|), plus signs, etc. for the reports. Most
printers made after 1982 are able to print these characters and
it allows WJS to print nicer looking reports. If you experience
problems (e.g., you see a line of italic Ms or Ds where a
horizontal line should be) look in your printer's manual for a
Character Set 1 or 2 setting, which may be a DIP switch or a
front panel menu setting, and change it. If you have trouble you
can call me and I'll try to help.
XIII. PREFERENCES
The Preferences menu contains options which help you
customize the operation of WJS and set necessary parameters, such
as the type of printer you have. Please check each Preferences
screen before making full use of WJS, otherwise something might
seem wrong with the software whereas it is due to the set of
conditions under which WJS is operating.
A. Settings: Back-up Method, Country, etc.
Under the File menu is an option which allows you to back-
up & restore your data to/from other disks for safety. These
operations will use the DOS COPY command unless you use this
option to change it.
You will see a menu of four choices of methods to use when
backing-up and restoring: DOS COPY (the default), ARJ, LHARC, or
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What Job Summary? _________________
PKZIP. In order to use ARJ, LHARC, or PKZIP compression software
you must have the compression programme available in your DOS
PATH. In addition, you will also need enough free memory (RAM)
to run both WJS and the compression software.
B. Country setting
WJS does not yet make use of this setting, but I have put
it in the menus for near-future use.
C. Fiscal Year
To give you a report of your job activity for your
company's fiscal year, WJS needs to know the beginning month of
your fiscal year. Select Preferences/Fiscal Year and enter the
beginning month number (1 for January, 2 for February, etc.).
Highlight the "Ok" button and press ENTER or just press F1
(function keys are shown at the bottom of the screen).
WJS assumes you have a wide-carriage (15-inch) printer for
the Work On-hand/In progress reports since it is a 200+ column
report. If you have a 10-inch (narrow carriage) printer you
won't be able to print the Work reports. On a laser printer you
can manually set the printer for landscape mode and a small font
like Line Printer.
D. Defining your Printers
Before you can print anything you will have to tell WJS
which printer you will use. WJS can print reports on PCL lasers
or dot matrix printers, although the Work On-hand/Completed
reports are so wide that they require 15-inch paper or a very,
very tiny font. Until you define your printer(s) and font(s)
there will be a flashing message at the bottom of the screen and
you will not be able to print anything.
The Printer definition window shows the current settings.
Use the arrow keys to move around, and press the F3 key to change
anything. For example, to set your printer move the cursor down
to that line then press F3 and a menu of choices will appear.
Highlight your printer (or one compatible with it) and press
ENTERr. Then move down to the font definition and press F3
again. Highlight your font selection and press ENTERr. When you
are finished, highlight the "Ok" button and press ENTER.
Alternately, you can press F7 to save the screen and exit.
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What Job Summary? _________________
1. Default Directory for Laser Printer Soft Fonts ______________________________________________
If you define a laser printer you can set a default
soft font directory by highlighting this field and pressing
F3. Enter the directory name on your hard disk (e.g.,
"D:\VENTURA\") which contains your soft fonts. WJS will
check to see if the directory name you entered is valid and
if it exists, and will inform you if not. Then, when you
set fonts for printing, you can choose the "Soft font"
option and select from your fonts on disk.
XIV. HELP
The Help menu has two options: About and Index. "About"
gives some information about the programme and free memory.
Index gives a menu from which you may choose a topic and press
ENTER, whereupon a helpful window of information will appear. :)
It's a handy (albeit brief) on-line manual.
XV. ERROR MESSAGES
WJS has three types of errors which you may experience:
1. Logical error - this is a minor problem, not really an
error at all. An example of this type of error is if
you try to enter a duplicate job number. These
"errors" will appear in a window and, once you press
ENTER or click on "Ok" WJS will continue its operation.
2. File error - these problems cause an error screen to
appear which suggests a possible solution to the
problem and, if you can't fix it, my address and phone
number is shown so you can mail me the error or call
me. A common reason for this error is that an index
file contains a bad entry (perhaps due to a power
outage). The most common solution to these problems is
to re-index your files (File/re-Index).
3. Programme error - this is a mistake of mine and will
cause the programme to abruptly end with a one-line
error message and a message like "Press any key to
return to system." Report these errors to me right
away, please. WJS is a large huge programme and the
bigger it gets, the more likely it is that a few bugs
will creep in there somewhere. These errors get top
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What Job Summary? _________________
priority and are usually fixed and a new version
released within a day.
If anything happens that you don't understand, or if you
can't get WJS to do what you want, I would appreciate knowing
about this so I can fix the software or update the documentation
as necessary. Thank you for your help and support! :)
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